Accounts Receivables Transactions

Digital Dining Back Office

Entering a Payment Against an Account

• Click on A/R
• Highlight Transactions
• Highlight Standard Transactions (Single) & click on it
• Click on Add
• Click on the description block to the right & type in “Payment”
• Click on the ... next to Account Name, highlight the correct account & click on it
• Click on the ↓ next to Transaction Type & choose Payment
• Click on the ↓ next to Batch Name & choose Single Use
• Click on the ↓ next to Transaction Age & choose Auto Selection
• Enter the amount received
• Enter a reference number (such as the check number)
• Enter the details for this payment (if there are any)
• Click on Save
• Repeat for all other payments to be entered
• Click on Exit when finished

Entering a Debit Against an Account

(This would be used if you needed to add to the outstanding balance, for example if for some reason a guest check in the dining room was never charged to this account)  

• Click on A/R
• Highlight Transactions
• Highlight Standard Transactions (Single) & click on it
• Click on Add
• Click on the description block to the right & type in “Debit”
• Click on the ... next to Account Name, highlight the correct account & click on it
• Click on the ↓ next to Transaction Type & choose Debit
• Click on the ↓ next to Batch Name & choose Single Use
• Click on the ↓ next to Transaction Age & choose Auto Selection
• Enter the amount of the debit
• Enter a reference number (if there is one)
• Enter the details for this debit (the reason a debit is being applied)
• Click on Save
• Repeat for all other debits to be entered
• Click on Exit when finished

Entering a Credit  Towards an Account

(This would be used if you needed to subtract from the outstanding balance, for example if for some reason a guest check in the dining room was charged to this account by accident)

• Click on A/R
• Highlight Transactions
• Highlight Standard Transactions (Single) & click on it
• Click on Add
• Click on the description block to the right & type in “Credit”
• Click on the ... next to Account Name, highlight the correct account & click on it
• Click on the ↓ next to Transaction Type & choose Credit
• Click on the ↓ next to Batch Name & choose Single Use
• Click on the ↓ next to Transaction Age & choose Auto Selection
• Enter the amount of the credit
• Enter a reference number (if there is one)
• Enter the details for this credit (the reason a credit is being given)
• Click on Save
• Repeat for all other credits to be entered
• Click on Exit when finished

Posting Account Receivable Batch

** Once you are finished entering all of your transactions for the day you MUST do the following for the these transaction to show up on the statements: 

• Click on A/R
• Highlight Transactions
• Highlight Post Batch & click on it
• Click on the ↓ next to Batch Method & choose Single Use
• Click on Post
• Click on OK
• Click on Exit